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Guide to Coordinating Wedding Catering Services with Your Venue
Everyone looks to host a smooth-running wedding. One of the most critical elements that you need to cover is coordinating catering with your venue. Different venues have different rules and operate differently from others, so it’s essential to know all the details to ensure kitchen access and food service timing. Common challenges that couples face on their wedding day are caused by unclear venue policies, limited space for food prep and confusion between vendors. Skip the unnecessary stress and do wedding catering in Toronto through Smokin’ Bones, which ensures that you cover all the bases. Leave it to catering services to produce an enjoyable dining experience.
Understand Your Venue’s Catering Policies
With venues being one of the first things that you pick, it’s essential to understand all their policies. Some venues partner with specific vendors and caterers, while others invite outside vendors but may need licensing or insurance. The venue can make or break your wedding, so be sure that it fulfills all your wants and needs. Be sure to ask for all the requirements before saying yes to a venue to avoid conflict and unexpected fees, and to ensure your wedding catering in Toronto can operate smoothly on the day of.
Coordinate Timelines with Both the Venue and Caterer
When planning out the big day, be sure to provide your caterer and your venue with a detailed schedule outlining setup times, meal service, and a cleanup schedule to ensure everyone is on the same page. You can also include any power/electrical needs for food prep and provide a gauge of how much room is required to prepare and store the dishes. Creating a mass schedule for all the vendors can also be helpful, so everyone is allotted space and time to avoid any hiccups.
Plan for Rentals and Staffing Needs
Depending on your venue, there may or may not be furniture at your disposal. This means you are required to rent chairs and tables. Connect with your venue ahead of time to ensure that it is covered. If the venue does not have flatware to use, you may need to coordinate with your caterer to provide it. That being said, there may be extra costs involved for them to offer it. However, if your wedding is set up, you may need a service team, which includes servers and bartenders, which can either be provided by the venue or catering services in Toronto. Some venues don’t allow alcohol on the premises, so be sure to discuss this prior to booking your venue.
Trust Smokin' Bones with Your Wedding Catering
Seamless communication is key between your venue and caterer for a smooth and enjoyable wedding day. By aligning logistics early on, you can prevent mishaps, focus on the event, and enjoy yourself. Starting early leaves room for flexibility later down the road and a reduction of stress. Don’t wait until the last minute to pick your venue, or the entire planning of your wedding. Start by choosing your venue and caterer, and set those in place. Smokin’ Bones has you covered with delicious BBQ catering.
